5 Simple Answers to Preview Text FAQs

You Can Do Better Than “View This Email in Your Browser.”

The preview text is a short message that displays below the subject line in many email clients, such as Gmail and Outlook. It’s that teaser that gives more info about the email.

In regular email exchanges, it often relays the email’s opening. “Dear Katja, Thanks for your email…” In most email marketing software, however, you have the chance to choose your own preview text. Email open rates increase when you use a preview text. Why? Because you have additional space to draw in your readers.

As an email marketer, the last thing you want to do is waste this vital space. It’s your last chance to impress your readers before they scroll on by, leaving your email campaign unopened.

We’ll answer five frequently asked questions about the preview text. And in doing so, we’ll tell you everything you need to know to hit the ball out of the park with the preview text of your next mailing.

Topics Covered

1. What’s the Difference Between a Preheader and a Preview Text?
2. What Should I Write in the Preview Text?
3. What Are the Preview Text Character Limits for Email Clients?
4. What Do I Do About the Fact That Email Clients All Have Different Character Limits?
5. How Do I Use the Preview Text With Newsletter2Go?

1️⃣ What’s the Difference Between a Preheader and a Preview Text?

“Wait, wait,” you say, “I thought it was called the preheader!”

Most marketers use the phrases “preview text” and “preheader” interchangeably. That’s absolutely fine!

But …

If you want to get technical about it, they actually are different things. You’ll often find subtle differences in what your email marketing software lets you do with your preview text and your preheader.

The preview text is the text that displays in your inbox. It shows you a brief preview of the email you’re about to read. Typically, it displays whatever the first line of the email is.

The preheader is the small text that appears within the body of your email, at the very top. In most email marketing software, it is a link to the browser version of the email, by default. Which is why unless you change it manually, your preview text will read, “View this email in your browser.” C’mon. You can do better than that!

2️⃣ What Should I Write in the Preview Text?

The preview text should complement the subject line, not complete it.

Remember a preview text does not display in all email clients. This means you want to avoid including information necessary to understanding the subject line because then some subscribers will miss it. Don’t make the message of the subject line + preview text dependant on the preview text.

Tell yourself: Complement, not complete.

Now, don’t confuse supplemental with boring! Use the exact same methods you use for your subject line:

• Create a sense of urgency
• Spark curiosity
• Put key terms at the beginning
• Keep it short

One common practice is to put an additional CTA in the preview text.

Another idea is to use the preview text to summarize the content of your mailing. This shows the recipient at a glance what awaits them upon opening. Note that this strategy is particularly good for those who send a traditional newsletter – a regular mailing with news items. From nonprofits to news sources that send out daily bulletins, just listing the top four or five stories included in your mailing can go a long way to increase open rates.

Now, if you ignore the preview text, by default it will usually show text linking to the web version of your mailing. With Newsletter2Go software, this will happen automatically if you don’t set the preview text. We suggest you go above and beyond the default, though.

Here are some examples for inspiration:

3 Expert Tricks to Knock the Ball Out of the Park

1. Personalizing the preview text has proven to be effective. The more personal something is, the more it appeals to people on an individual level. Even something as simple as a name tied to a call to action or a brand the customer buys often can have a compelling effect.
2. Use emojis to add color and draw the eye.
3. A/B test various approaches to the preview text until you find one that works for your target group.

3️⃣ What Are the Preview Text Character Limits for Email Clients?

You know that the preview text does not display in all email clients.

There’s something else you have to know, too. Each email client displays a different number of characters in its preview text. These range between 40 and 140.
Each email client displays a different number of characters ranging between 40 and 140 in its preview text. #EmailMarketing Click To Tweet

The table below gives you an overview of current display limits in the most popular email clients.

4️⃣ What Do I Do About the Fact That Email Clients All Have Different Character Limits?

Wouldn’t it be nice if all email clients displayed mailings exactly the same way?

Well, they don’t. So, how do you handle that as a marketer?

There are four recommended approaches to varying character length.

First, let’s take a look at four emails from my inbox.

4 Approaches to the Character Limit Problem

1. Write bite-sized chunks. (Not pictured above.) You can choose to write a long text that can be cut off anywhere. The way to do this is to string together many bite-sized chunks. Separate those chunks with a symbol, such as | or – . You can see this technique in the image of an email inbox at the top of this blog.
2. Let it flow into the opening. In the first email above, the preview text is short and it flows into the greeting. It states, “Read about the improved mobile apps and new summary reports Hey there! Here’s some of the stuff …” For this to work well, you have to remove any text in the actual preheader, such as “View in browser.” Also you might want to include a punctuation mark to signal the end of the preview text and the beginning of the email.
3. Repeat stuff. In the third email above, you’ll see that Facebook uses this common tactic. Simply insert the same text multiple times to account for varying character lengths.
4. Insert a lot of blank space. Two of the emails above tried to do this. One succeeded, the other not so much. Look at the fourth email “Top Picks for Mara – Yin yoga restores energy and eases anxiety.” It has a nice clean look after its preview text. All that blank space actually draws your attention to that email. The second email tried to do that, too, but they didn’t insert enough blank space. This creates a random gap between the preview text “See an overview …” and the email greeting “Hi, Mara!”

5️⃣ How Do I Use the Preview Text With Newsletter2Go?

Our campaign creation has five steps. The second step of campaign creation, the Details screen, is where you can enter an optional preview text.

The personalization button next to the field lets you insert a message perfectly tailored to each recipient. Don’t overlook this important feature.

In Sum …

The preview text offers you a range of possibilities for boosting your open rate. Don’t pass these up! Use it to convey information that complements the subject line’s message, not information that completes it.

Preview text length ranges between 40 and 140 characters, depending on email client. Before you press send, come up with a strategy for handling this varying text length.